Parent Handbook




We’re glad you are a part of our family! Your child is a gift from God and we are excited to have him or her in our program.  Thank you for putting your trust in us.

This handbook is designed as a reference for you. It contains specific information as well as the policies and procedures set forth by our Preschool and the Weekday Preschool Committee of Deermeadows Baptist Church. Please feel free to contact us at 645-5882 if you have any questions or problems.  When you sign your child’s Confidential Information Form you are acknowledging that you have read this handbook in its entirety.



The mission of DBC Weekday Preschool is to minister to the children and families of our community by presenting a developmentally appropriate Christian education and to lay a foundation for a relationship with Jesus Christ in a loving, safe and nurturing environment.

Train a child in the way he should go, and when he is old he will not turn from it.

Proverbs 22:6



Deermeadows Baptist Preschool does not discriminate on the basis of gender, race, color, religion, or national or ethnic origin in admittance, education, or other administrative policies and extends to all the rights, privileges, programs, and activities generally made available to students at the school.





It is the policy of Deermeadows Baptist Preschool to use the following procedures to enroll students.  The process is as follows:

The preschool is open to children from the community.  First priority will be given to Deermeadows Baptist Church active members, followed by current Deermeadows students and siblings, followed by children from the community. 

There are no exceptions to this policy. Children also need to be fully potty trained upon the first day of their 3-year-old class as unfortunately we are not set up for diaper changing.

Upon acceptance of enrollment, DBP requires that an information packet be completed for our files (health examination, medical consent forms, allergy information, immunization records, emergency phone numbers, etc.).  These forms must be on file before the child attend class at Deermeadows Baptist Preschool.

Due to documented religious and medical exemptions some children in care may not have current immunizations.

Children with special needs, such as emotionally, developmentally or physically challenged, will be allowed to attend if it is determined that: 1) the child will benefit from our program. 2) The staff is able to meet the individual needs of the child. 3) There will be no adverse effect on other children through direct behavior. 4) The child does not require extra staff time needed for other children.



Deermeadows is a non-profit organization and operates on funds provided by tuition and fees.  All fees are used to provide salaries, equipment, and supplies; therefore, all fees must be paid for in advance and on time.

Deermeadows annual tuition is based on expenses necessary to operate the preschool from September through May and is assessed each year to accurately reflect budget requirements.  Tuition is divided into nine equal installments so the payment does not vary month to month. In the case of emergency closure tuition will remain the same. 

A registration fee is required for each family from our one-year-old through three-year-old program.  This fee secures your child a place in a class.  The fee is non-refundable.

For our VPK classes the facility fee covers the time that is not covered by the State of Florida’s Early Learning Coalition.

All tuition fees are due on the 1st of the month. We do not send statements.  Make checks payable to Deermeadows Baptist Preschool.  Please include child’s name on the check.

Tuition fees may be mailed to our office.  Payments may be mailed directly to the preschool at 9780 Baymeadows Road, Jacksonville, FL 32256 or dropped off in the front office in the morning.  For your convenience, you may also use our Tuition Express which will allow you to have your tuition deducted from your checking account each month.

If your monthly fee is not received by the 10th of the month you will be charged a late fee of $10.00.  Payments may be mailed directly to the preschool, 9780 Baymeadows Road, Jacksonville, FL 32256 or dropped off in the front office.       

A $20.00 charge will be added to your account if a check is returned to us.

There is no credit given for absences and there are no make-up days.

Tuition must be kept current at all times. Please contact the director if you are having trouble meeting your obligations.



Our school operates on funds provided by tuition and registration fees.  There are many expenses of a continuing nature. In order to insure our income for the year it is understood that students are enrolled for one entire school year or such portion as may remain after the date of entrance.  Parents are responsible for the remaining months of tuition, unless their child’s spot can be filled.  Those withdrawing after February 1st will be responsible for tuition for the remainder of the year, unless a job transfer requires a move.

Fourteen (14) days’ notice must be given for withdrawing a child from Deermeadows.  When a child is withdrawn with less than 14 days’ notice, an additional charge of two weeks beyond the notified withdrawal date will be added to your account.

The registration fee will have to be paid again if a child re-enters the school after being withdrawn. 

If you have registered your child (or any of your children) for the following school year and you withdraw for any portion of the year, you will lose those spots

If you are planning an extended vacation during the school year, you MUST PAY TUITION every month to save your child’s spot.  Tuition is due on the first of every month.  Failure to pay this will result in withdrawal from school.



A great deal of thought and planning go into forming classes, and it is difficult to honor parent requests while considering the best interests of all of the children. Therefore, we do not accept teacher requests.  Teacher recommendations for the placement of children for social and/or developmental reasons have top priority. Consideration is also given to separate children and to reasons for not placing a child with a specific teacher. Finally, it is our policy to consult parents of same age siblings regarding their wishes to have the children placed together or separated.  This may be difficult for some of you. Sometimes our own comfort levels drive us to request what is familiar to us for our children. That is understandable. However, experiencing different personalities is often advantageous for children, and more times than not, may free a trait that might not otherwise have been tapped.



Classes begin at 9:00a.m. and end at 12:45 p.m. Children should not arrive before 9:00 a.m.  We do have an Early-Care program that is available from 8:00-8:55. Please see the front office if you are interested.  We allow a fifteen-minute grace period for your children to be picked up in the afternoon.  All children must be picked up by 1:00 p.m.  (See late fees.) Children need to know that someone will bring them to school on time and be waiting when school is over. Therefore, please be prompt both in bringing your child to school and in picking him/her up. Class activities begin promptly each day and are disrupted by late arrivals.


We do not utilize carline during the first week of school. On the second week of school please follow the instructions below as to how the carline system works if you plan to use it:

  • When dropping child(ren) off, please have them ready to exit (things gathered, good-byes said, etc.) before a teacher opens the car door. It is important to keep car line moving consistently to avoid backups on Baymeadows Road. We ask that parents refrain from using cell phones and from allowing the children to hang out of the windows and sunroofs while in the car line.
  • Staff will ONLY be opening from the passenger side of the vehicle. Please put your child’s car seat on this side of the car.
  • Remain in your car. All children will be put into, and taken out of, the car from the passenger’s side. For the safety of the children and Staff, please put your car in Park while your child gets in or out of your vehicle. Please refrain from using your cell phone during drop off and pick up.
  • Please pull forward past the last cone or into the parking areas in the afternoons to buckle your children in their car seats. The staff will not be responsible for securing seat belts.
  • We look for your car tag at drop off and at pick up to help with the flow of traffic and to ensure the safety of the child. If the car tag is not displayed at pick up time or we do not recognize the driver, we will not load the child. The person picking up must come to the office and show identification and have it matched against the emergency contacts listed on the enrollment form before we will release the child.
  • Please be considerate of the other drivers in the carline. This is not the time to talk to your teachers.  If you would like to schedule a conference with your teacher, she will gladly oblige.  There is simply not enough time to talk and keep the carline going.

Drive as if every child on the street was your own!


            If you are walking your child into the school, please:

  • Park on the side of the church behind the bushes and take the cross walk.  You will then go in the side entrance of the church (by the flags).
  • Walkers will not be allowed to use the carline double doors (main entrance to preschool).
  • You may not park in the staff parking lot behind the preschool or in the back parking lot by the soccer field.





  • Children will be released only to those persons designated on the confidential information sheet. Please keep this information current.
  • If there is a need to remove your child from class prior to 1:00 please notify the preschool office and teacher.



School is out at 12:45. We give you a 15-minute grace period to pick up your children. Your children must be picked up by 1:00 p.m.  Our staff has obligations that prevent them from caring for the children after 1:00.  It is the parent’s responsibility to make arrangements for their child to be picked up by 1:00.  The following policies are in effect concerning late arrival:

  • There is a $5.00 charge beginning at 1:05 and $1.00 per minute thereafter. You will be asked to withdraw from the program if you are consistently late.
  • You will be billed immediately for the late charges and will be required to pay those fees at the time of pick up.



Deermeadows Baptist Preschool will send a yearly calendar home showing all holidays and planning days.  It will closely follow the Duval County School District calendar.

A calendar or peek-sheet will be sent home monthly with each class’s activities and any school closings.  You will also receive a monthly newsletter from the office with reminders of closings.



In the event of severe weather conditions, Deermeadows will close for any days the Duval County Public School System closes.





Please label your child’s bag and all other items brought to school, even those inside of their bag.  We ask that an extra change of clothing (appropriate for the season) be kept in their cubby.

Children should be dressed in comfortable, washable, play clothes.  They will be involved in projects using paint, paste, cooking ingredients, sand, mud, etc.  Please dress them to participate in these activities.

Tennis shoes are preferred for school wear for the safety of the children.  Cowboy boots and dress shoes are discouraged.  Please DO NOT SEND YOUR CHILDREN IN FLIP FLOPS OR CROCS.

Outdoor play is a part of our program at Deermeadows Preschool.  Unless it is extremely cold or wet, each class has a thirty-minute playtime.  Please dress your child accordingly.



Your child’s health is a matter of major importance to all of us. 

Upon enrollment, a Florida health form (gold form) and immunization record (blue form) must be signed by your child’s doctor and must be on file with our office before your child can attend.

Your child’s immunization form (blue) must have a current expiration date; it is NOT valid if this date has expired.  Please be sure your child’s doctor does this when filling out forms.  Shot records must also be updated each time your child is due for a new immunization or your current form expires.

We strive to make sure every child in the preschool has the age appropriate immunizations however with the religious exemption that is allowed by the Department of Children and Families, some children in our care might not be immunized.


Children will not be permitted at our school with any of the following conditions:

1.   Fever of 100 degrees within 24 hours.  In case of fever, your child must be kept home for 24 hours after his/her temperature is normal. Your child must be fever free without the use of medication for 24 hours.

2.   Vomiting within the past 24 hours.

3.   Diarrhea within a 24-hour period.

4.   Draining rash or undiagnosed rash lasting over a 24-hour period.

5.   Eye discharge or pink eye.  Children can be readmitted after medical 

diagnosis to rule out bacterial or viral infection, or 24 hours on antibiotic


6.   Fatigue that prevents participation in regular activities.

7.   Open oozing sores and scabs, unless properly covered and 24 hours on 

antibiotic treatment.

8.   Head lice – A child identified as having head lice shall not be permitted to return until the following day and only provided that treatment has occurred and has been verified.  Verification of treatment may include a product box, box top, empty bottle, or signed statement by a custodial parent or legal guardian that treatment has occurred. Our facility must also treat areas, equipment, toys and furnishings with which the child has been in contact.  (As per DCF Requirement:65C-22.004)

NOTE: Sick children will be sent home. If your child arrives sick he/she will not be permitted to stay. Also, if your child becomes sick during the morning, you will be called and required to pick him/her up immediately.


It is important that small children go to bed early. School is not fun for children who are tired when they get there. The day is a burden instead of a pleasure when that happens. Please be sure that your child gets enough rest and eats a well-balanced breakfast.

Allergies, special diets, etc. must be brought to the attention of the director and teacher.  An informational meeting with the parent may also be needed.

The Department of Children and Families requires a signed form in order to administer any medications.  Therefore, it is our school policy not to administer any medications during school hours.





All of our staff have a responsibility to prevent child abuse and neglect of any children involved at Deermeadows Preschool. 


Child abuse is defined as a child who has had


  • any non-accidental physical or mental injury (i.e. shaking, beating, burning)
  • any form of sexual abuse (i.e. sexual exploitation)
  • emotional abuse (i.e. excessive belittling, berating, or teasing which impairs the child's psychological growth) 
  • at risk behavior (i.e. placing a child in a situation which might endanger him by abuse of neglect) 
  • injuries which are inconsistent with the explanation given.


Child neglect is defined as a child who has been:


  • abandoned
  • denied proper care and attention physically, educationally, emotionally, for example a child who has not been provided appropriate food, clothing, shelter, education, mental care and supervision, or
  • allowed to live under circumstances, conditions, or associations injurious to his/her well-being.


Given our adherence to a Zero Tolerance Policy with abuse and neglect, it is our plan to ensure that the staff is aware of the signs of abuse or neglect. The staff at Deermeadows Preschool must take immediate action to help the child whom they suspect is being abused or neglected. As mandated reporters, the director and teachers of the Preschool must report actual or suspected abuse or neglect or the imminent risk of serious harm of any child to the Department of Children and Families. 


The staff may not notify parents when the police or DCF are called about possible child abuse, neglect, or exploitation, except on the recommendation of DCF or the police when they are called.




First Aid Kits are stored in various places throughout the school.  By Florida law, all topical antiseptics, sunscreen, and other skin preparations may be applied only with prior medical authorization. We clean wounds with antibacterial soap, unless otherwise directed by parent, with authorization from a licensed health care provider. First aid kits are available to staff at all times including field trips.

Children enrolled at Deermeadows Preschool must be potty trained before attending the three and four-year-old classes. We do not have the facilities or supplies required to change children in these classrooms. We feel that children of these ages deserve privacy. We realize that “accidents” will happen. “Accidents” by definition are unusual incidents and should only happen infrequently.



Potty-trained preschool children:

  • No longer wear diapers (disposable or cloth) or disposable underwear (pull-ups)
  • Can tell the teacher when they need to go to the bathroom, and
  • Can attend to their own hygiene. A teacher will assist when needed.

This is an issue which protects all concerned. If your child is not completely potty trained as described above when preschool starts, you may choose one of the following options:

  • You may withdraw your child from preschool and place their name at the top of our waiting list. Registration fees are nonrefundable; however, if your child is placed in a class at a later date, you will not need to pay additional fees.
  • You may pay ½ tuition to hold your child’s spot (for up to two months) until potty training has been completed.

In the event the child is found not to be fully potty trained as indicated by three “accidents” (inability to reach the toilet on time, wetting or soiling undergarments), at the discretion of the teacher:

  • The child will be asked to take a 2-week leave from the preschool to work towards readiness.
  • If upon returning the child still is not trained as indicated by one or more accident(s) the child will be asked to take a month long leave. The month long leave will be repeated until the child returns fully potty trained. During the times of leave the parents will be billed as if the child were attending because their child’s spot will be held. Parents have the option to decline the enrollment, which would mean the child’s name would go on the waiting list if requested by the parent. Deermeadows Preschool will not automatically withdraw the child, so parents must notify the school if they choose to drop enrollment.


Soiled garments will be placed directly in a Ziploc bag with a note attached, to be sent home. 




Foods associated with young children’s choking incidents must be cut into ½ inch or smaller to prevent choking.  Examples of this are hotdogs, popcorn, chips, pretzel nuggets, whole grapes, nuts, and cheese cubes/sticks.  If food of this kind are not cut into appropriate sizes, we cannot allow the children to eat them.

Your child’s teacher will let you know about the snack policy in her classroom.  We do ask parents to not send in “sugary treats” except on special occasions such as birthdays or holiday parties.

Please notify the school office if your child is on a special diet.  You will need to provide a snack for your child if he/she cannot eat the foods provided for snack. 

Children must provide their own snack, lunch and drink.  Please mark lunch boxes and thermoses clearly with first and last name.  Items are unable to be refrigerated or warmed with the exception of the nursery program. 



Children in our three and four-year-old classrooms may participate in walking field trips pertaining to their units of study.  Community resource people will also visit the school throughout the year.

You will be notified in advance of any field trip.

Permission must be given in writing for children to participate in field trips.  If permission is not granted, the child will need to remain at home on the day of the field trip.  We do not have personnel on hand to care for your children not participating in classroom activities. 

Please do not plan to take other children on field trips.  We need our parents to be free to give all of their attention to supervising the boys and girls from Deermeadows Preschool.




Parents are encouraged to become part of Deermeadows Preschool.  Your child’s teacher may desire you to read to the children, help with activities, assist with field trips or special activities or present a special project or topic during our “Children Around the World Week”.

We ask that you not plan to visit the school during the first month your child is enrolled.  They need time to adjust to their new surroundings.  Please be assured that we are prepared for your child to have separation issues.  The best thing that you can do for your child is to prepare yourself to let go. Be aware that it is very common for new preschool students to cry, beg their parent to stay, or resist attempts at comfort from teachers or other children. Know that your child's teachers have helped many children through separation anxiety and that it is a common issue in their profession. Imagine various reactions your child might have when you leave, and visualize yourself dealing with them calmly and with inner strength.

If your child resists letting you leave, stay calm and be consistent. Part of your child's purpose is to test your confidence in the school and in his/her ability to be all right without you. If you give in to his/her fussing or have trouble providing reassurance, you are basically saying, "You're right, sweetheart, Mommy was foolish to think that you would be ok in this awful place without me."  Pick some "lines" and stick to them - for example, "I love you, and you're going to have a great day. I'll see you very soon." Then, even if it means gently removing your child from your body, smile and leave. If your child's teacher offers to hold or distract your child so you can exit, let her. She has some tried and true techniques for helping worried children transition into the classroom. If you are still concerned, you may call the office after 30 minutes.  Chances are we will tell you that your child has calmed down and become happily absorbed in play in that short span of time!

Please make an effort to attend programs, parent conferences, etc.  We also encourage parents to help with at least one party during the school year.

Parents are NOT permitted to spend the day with their children in the classroom.  This not only confuses the other children as to why their parent is not there but also undermines the teacher’s authority.  For security reasons, we require each parent who wishes to be a substitute teacher to complete an employment application form, give the name of three references and complete a background check. In order to work in the preschool as a substitute you will need to have completed the mandatory 40-hour child-care training class through the Department of Children and Families.  There are no exceptions to this policy.  Please see the director if interested in substituting.




***Please be aware that Deermeadows Preschool is a “Smoke Free” environment.  Smoking/Vaping (including e- cigarettes) is NOT allowed anywhere on campus (this includes parking lot and playground.) ***




Please encourage your child to talk about his/her school experience daily.   We encourage parents and teachers to stay in close contact with each other.  Teachers are not allowed to use their cellphones in the classrooms so please call the office and leave a message for the teacher if you need to have her call you. 

Teachers will keep you up-to date by your child’s classroom website page, emails and notices.  Please read each of these notices, newsletter, etc. carefully!

We ask you not to discuss your child with us when he/she is present, nor will we discuss another child with a parent.

Do not expect “products” to be brought home each day.  We stress the process of painting, pasting, cutting, etc., and not the finished project.

If you have any concerns, please do not hesitate to schedule conferences or meetings at any time with your child’s teacher.



State Law requires that parents be notified in writing of the disciplinary practices used at our preschool.  Each parent will be given a copy of our discipline policy and asked to sign a statement verifying that they have received the statement.  We are required to have this statement on file in each child’s record.

We try to intervene to prevent problems, to redirect situations, but when we cannot, the child is disciplined in a loving and positive manner.  We believe in explaining things to children at their level.  We also stay consistent with the behavior management program.  We will discuss ongoing problems and work with you as long as possible.  However, extreme cases may result in dismissal.  Children are not spanked at Deermeadows.




Unfortunately, there are sometimes reasons we must expel a child from our program either on a short term or permanent basis. We want you to know we will do everything possible to work with the family of the child(ren) in order to prevent this policy from being enforced. The following are reasons we may have to expel or suspend a child from Deermeadows Preschool.

Immediate Causes for Expulsion:

1. The child is at risk of causing serious injury to other children or himself/herself.

2. Parent/Guardian threatens physical or intimidating actions towards staff members.

3. Parent/Guardian exhibits verbal abuse to staff in front of enrolled children.


Parental Actions for Child’s Expulsion:

1. Failure to pay/habitual lateness in payments

2. Failure to complete required forms including the child’s immunization records.

3. Habitual tardiness when picking up your child.

4. Verbal abuse to staff.


Child’s Actions for Expulsion:

1. Failure of child to adjust after a reasonable amount of time

2. Uncontrollable tantrums/angry outbursts

3. Ongoing physical or verbal abuse to staff or other children

4. Excessive biting

5. Continued potty accidents in the 3’s and 4’s


Proactive Actions That Can Be Taken in Order to Prevent Expulsion:

1. Staff will try to redirect child from negative behavior

2. Staff will reassess classroom environment, appropriateness of activities, supervision

3. Staff will always use positive methods and language when disciplining children.

4. Staff will praise appropriate behaviors

5. Staff will consistently apply consequences for rules

6. Child will be given verbal warnings

7. Child will be given time to regain control

8. Child’s disruptive behavior will be documented and maintained in confidentiality

9. Parent/ Guardian will be notified verbally

10. Parent/Guardian will be given written copies of the disruptive behaviors that might lead to expulsion

11. The Director, classroom staff and parent/guardian will have a conference to discuss how to promote positive behaviors

12. The parent/guardian will be given literature or other resources regarding methods of

improving behavior

13. Recommendation of evaluation by professional consultation on premises


Schedule of Expulsion:

1. If after the remedial actions above have not worked, the child’s parent/guardian will be advised verbally and in writing about the child’s or parent/guardian’s behavior warranting expulsion

2. The parent/guardian will be informed regarding the length of expulsion period if it is not permanent

3. The parent/guardian will be informed about the expected behavioral changes required in order for the child or parent to return to Deermeadows


A Child Will NOT Be Expelled for the following:

If a child’s parent(s):

1. Made a complaint to the Office of Licensing regarding the center’s alleged violations of the licensing requirements

2. Reported abuse or neglect occurring at the center

3. Questioned the center regarding policies and procedures



Our staff makes our program the quality that it is.  They provide a loving, supporting, safe and educational atmosphere.  Each staff member is a Christian and strives to be the best possible example before the children.  They are required to participate in at least 10 hours of continuing education courses each school term although the majority do much more than this.  All staff members must have earned their Child Care Certification from the State of Florida or be in the process of taking the required courses.  We also have at least one CDA or ECE degreed personnel for every 20 children attending.  



We use the WEE Learn Curriculum, which is a Christian based curriculum.  The teachers add their own ideas and activities to this. The curriculum does a wonderful job of relaying to the children that they are God’s creation and that they are very special.  It provides settings and opportunities that foster acceptance and cooperation, allows children to explore, use their imagination, create, make choices and allow them to learn through play.

The Bible Story or Bible Thought for the week will be listed on the activity calendar that is sent home each month.  Most importantly, our staff models Christian principles and teachings before the children in their everyday dealings with them.  Should you have any questions, you are encouraged to discuss our approach to Christian education with the Minister of Preschool of our church.



Please let the office know if your address, phone number, e-mail, or emergency information changes.